{"id":837,"date":"2026-07-27T12:00:00","date_gmt":"2026-07-27T06:30:00","guid":{"rendered":"https:\/\/swapnilzambare.com\/blog\/advanced-admin-interview-questions-part-2\/"},"modified":"2026-10-10T13:35:57","modified_gmt":"2026-10-10T08:05:57","slug":"advanced-admin-interview-questions-part-2","status":"publish","type":"post","link":"https:\/\/swapnilzambare.com\/blog\/advanced-admin-interview-questions-part-2\/","title":{"rendered":"Advanced Admin Interview Questions: Flow and Automation (Part 2)"},"content":{"rendered":"\n

Advanced Admin Interview Questions focus on automation, the area that separates a fresher from an experienced Salesforce Admin. This is Part 2 of our 25-part series, with questions on Flow, the order of execution, approvals and notifications.<\/p>\n\n\n\n

In Part 1<\/a>, we covered basics, users and login security. Flow questions now appear in almost every interview, because Salesforce retired Workflow Rules and Process Builder. For hands-on practice, also see our Flow scenario questions<\/a>.<\/p>\n\n\n\n

How to Use These Advanced Admin Interview Questions<\/h2>\n\n\n\n

Experienced interviews move quickly from “what is” to “how would you”. So for each question, give a short definition first, then one real example. Build at least one flow of each type in your practice org, and read our Flow Builder guide<\/a> if any term is new.<\/p>\n\n\n\n

\"Advanced<\/a>
How Advanced Admin Interview Questions on automation build up: Flow types, elements, errors, then approvals.<\/figcaption><\/figure>\n\n\n\n

Advanced Admin Interview Questions on Automation Basics<\/h2>\n\n\n\n

Study with Migrate to Flow<\/a>.<\/p>\n\n\n\n

    \n
  1. What automation tools does Salesforce offer today?<\/li>\n\n
  2. What happened to Workflow Rules and Process Builder?<\/li>\n\n
  3. Can existing workflow rules still run?<\/li>\n\n
  4. Why does Salesforce want all automation in Flow?<\/li>\n\n
  5. When would you use a formula field instead of automation?<\/li>\n\n
  6. When would you use a validation rule instead of a flow?<\/li>\n\n
  7. Briefly, when should you ask a developer for Apex instead of a flow?<\/li>\n\n
  8. How do you migrate a workflow rule to Flow?<\/li>\n\n
  9. How do you decide which automation to build first?<\/li>\n\n
  10. What is the difference between automation and integration?<\/li>\n\n
  11. What tasks should you never automate without approval?<\/li>\n\n
  12. Scenario: an org has 60 workflow rules and 20 processes. How do you plan the move to Flow?<\/li>\n\n
  13. Scenario: a manager wants a field to update when another field changes. Which tool do you pick, and why?<\/li>\n<\/ol>\n\n\n\n

    Flow Types Questions<\/h2>\n\n\n\n

    Study with Flow Types<\/a>.<\/p>\n\n\n\n

      \n
    1. What types of flows can you build?<\/li>\n\n
    2. What is a screen flow?<\/li>\n\n
    3. Define a record-triggered flow.<\/li>\n\n
    4. What is a schedule-triggered flow?<\/li>\n\n
    5. What is an autolaunched flow?<\/li>\n\n
    6. Define a platform event-triggered flow.<\/li>\n\n
    7. Where can users run a screen flow?<\/li>\n\n
    8. How do you add a screen flow to a record page?<\/li>\n\n
    9. How do you start a flow from a button or quick action?<\/li>\n\n
    10. Can a flow run without any user?<\/li>\n\n
    11. Can a screen flow run for guest users on a site?<\/li>\n\n
    12. What is an orchestration, at a high level?<\/li>\n\n
    13. Scenario: users must fill a short form to create a case and a task together. Which flow type do you use?<\/li>\n\n
    14. Scenario: every night, expired course offers must be closed. Which flow type do you use?<\/li>\n<\/ol>\n\n\n\n

      Advanced Admin Interview Questions on Flow Elements and Resources<\/h2>\n\n\n\n

      Study with Flow Builder<\/a>.<\/p>\n\n\n\n

        \n
      1. What do Get Records, Create Records, Update Records and Delete Records do?<\/li>\n\n
      2. What is a Decision element?<\/li>\n\n
      3. Define an Assignment element.<\/li>\n\n
      4. What is a Loop element?<\/li>\n\n
      5. Why should you never put Get or Update Records inside a loop?<\/li>\n\n
      6. What is a variable in Flow?<\/li>\n\n
      7. What is a collection variable?<\/li>\n\n
      8. Define a record variable.<\/li>\n\n
      9. What is a formula resource?<\/li>\n\n
      10. What is a text template?<\/li>\n\n
      11. Define a constant.<\/li>\n\n
      12. What does the Collection Filter element do?<\/li>\n\n
      13. What does the Transform element do?<\/li>\n\n
      14. Briefly, what is an Action element, and give two examples?<\/li>\n\n
      15. What is a Screen element, and what components can it show?<\/li>\n\n
      16. What is a picklist choice set?<\/li>\n\n
      17. Define a record choice set.<\/li>\n\n
      18. What does the Sort Collection element do?<\/li>\n\n
      19. Scenario: you must update 300 related contacts when an account changes. How do you build it without hitting limits?<\/li>\n\n
      20. Scenario: a flow should send a different email for each course level. Which elements do you use?<\/li>\n<\/ol>\n\n\n\n

        Record-Triggered Flows Questions<\/h2>\n\n\n\n

        Study with Flow Types<\/a>.<\/p>\n\n\n\n

          \n
        1. What are entry conditions, and why do they matter?<\/li>\n\n
        2. What is the difference between a before-save and an after-save flow?<\/li>\n\n
        3. Why are before-save flows faster?<\/li>\n\n
        4. What can an after-save flow do that a before-save flow cannot?<\/li>\n\n
        5. What is $Record?<\/li>\n\n
        6. Define $Record__Prior.<\/li>\n\n
        7. How do you run a flow only when a field changes?<\/li>\n\n
        8. What does “Only when a record is updated to meet the condition requirements” mean?<\/li>\n\n
        9. Can a record-triggered flow run on delete?<\/li>\n\n
        10. How many record-triggered flows can one object have?<\/li>\n\n
        11. What is flow trigger order?<\/li>\n\n
        12. Can a record-triggered flow call a subflow?<\/li>\n\n
        13. Can a before-save flow send an email?<\/li>\n\n
        14. How do you stop a flow from running for an integration user?<\/li>\n\n
        15. Scenario: when a course is set to Online, the Start Date must fill in automatically. Before-save or after-save?<\/li>\n\n
        16. Scenario: a welcome task must be created for every new contact. Before-save or after-save?<\/li>\n<\/ol>\n\n\n\n

          Advanced Admin Interview Questions on Scheduled Paths and Subflows<\/h2>\n\n\n\n

          Study with Advanced Flows<\/a>.<\/p>\n\n\n\n

            \n
          1. What is a scheduled path?<\/li>\n\n
          2. How is a scheduled path different from a schedule-triggered flow?<\/li>\n\n
          3. What happens to a scheduled path if the record changes?<\/li>\n\n
          4. Where do you see paused or waiting flow interviews?<\/li>\n\n
          5. What is a subflow, and why use one?<\/li>\n\n
          6. How do you pass values into a subflow?<\/li>\n\n
          7. What is a flow interview?<\/li>\n\n
          8. What is a Pause element in a flow?<\/li>\n\n
          9. Can a scheduled path run before a date, not after?<\/li>\n\n
          10. What is the time source for a scheduled path?<\/li>\n\n
          11. How do you test a scheduled path without waiting days?<\/li>\n\n
          12. Scenario: a follow-up task must be created 30 days after an enrollment starts. How do you build it?<\/li>\n\n
          13. Scenario: three flows repeat the same ten steps. How do you clean this up?<\/li>\n<\/ol>\n\n\n\n

            Errors, Debugging and Limits Questions<\/h2>\n\n\n\n

            Study with Advanced Flows<\/a> and Debug Logs for Admins<\/a>.<\/p>\n\n\n\n

              \n
            1. What is a fault path?<\/li>\n\n
            2. Why should every data element in a flow have a fault path?<\/li>\n\n
            3. What is a Custom Error element?<\/li>\n\n
            4. How do you debug a flow in Flow Builder?<\/li>\n\n
            5. What does a flow error email tell you?<\/li>\n\n
            6. How do you use debug logs for a flow?<\/li>\n\n
            7. What are governor limits?<\/li>\n\n
            8. What does “Too many SOQL queries” mean in a flow?<\/li>\n\n
            9. Briefly, what does bulkification mean for flows?<\/li>\n\n
            10. How do you test a flow before you activate it?<\/li>\n\n
            11. How do you roll back to an older flow version?<\/li>\n\n
            12. What is the difference between a fault path and a Custom Error element?<\/li>\n\n
            13. What is the “Run as system” option?<\/li>\n\n
            14. How do you check how many times a flow runs each day?<\/li>\n\n
            15. Scenario: a flow fails with “Too many SOQL queries” during a data load. What is the likely cause, and how do you fix it?<\/li>\n\n
            16. Scenario: users see an unclear error from a flow. How do you show a helpful message instead?<\/li>\n<\/ol>\n\n\n\n

              Advanced Admin Interview Questions on Order of Execution<\/h2>\n\n\n\n

              Study with Order of Execution<\/a>.<\/p>\n\n\n\n

                \n
              1. What is the order of execution?<\/li>\n\n
              2. Which runs first: before-save flows or validation rules?<\/li>\n\n
              3. When do duplicate rules run?<\/li>\n\n
              4. When do after-save flows run?<\/li>\n\n
              5. Briefly, when do assignment rules and escalation rules run?<\/li>\n\n
              6. What happens when automation updates the same record again?<\/li>\n\n
              7. Why can automation run twice on one save?<\/li>\n\n
              8. When are emails actually sent during a save?<\/li>\n\n
              9. Do before-save flows run before or after Apex before triggers?<\/li>\n\n
              10. When do roll-up summary fields recalculate during a save?<\/li>\n\n
              11. What is a recursive update, and how do you avoid it?<\/li>\n\n
              12. Scenario: a validation rule blocks a value that a flow sets. Why, and how do you fix it?<\/li>\n\n
              13. Scenario: automation runs twice when a user saves. How do you investigate?<\/li>\n<\/ol>\n\n\n\n
                \"Advanced<\/a>
                Record-triggered flow compared with an approval process, a common choice in Advanced Admin Interview Questions.<\/figcaption><\/figure>\n\n\n\n

                Approval Processes Questions<\/h2>\n\n\n\n

                Study with Approval Processes<\/a>.<\/p>\n\n\n\n

                  \n
                1. What is an approval process?<\/li>\n\n
                2. What are entry criteria in an approval process?<\/li>\n\n
                3. Define an approval step.<\/li>\n\n
                4. What are initial submission, approval, rejection and recall actions?<\/li>\n\n
                5. Can one object have more than one approval process?<\/li>\n\n
                6. What is record locking during approval?<\/li>\n\n
                7. Who can edit a locked record?<\/li>\n\n
                8. Can approvers approve from email or mobile?<\/li>\n\n
                9. How do you start an approval automatically?<\/li>\n\n
                10. What is a delegated approver?<\/li>\n\n
                11. Can approval go to a queue?<\/li>\n\n
                12. How do you see pending approvals?<\/li>\n\n
                13. What is a parallel approval step?<\/li>\n\n
                14. What are approval history and comments?<\/li>\n\n
                15. Can a flow submit a record for approval?<\/li>\n\n
                16. Scenario: discounts over 20% need manager approval, and over 40% need director approval too. How do you build it?<\/li>\n\n
                17. Scenario: an approver is on leave for two weeks. How do you stop approvals from getting stuck?<\/li>\n<\/ol>\n\n\n\n

                  Advanced Admin Interview Questions on Notifications and Email Alerts<\/h2>\n\n\n\n

                  Study with Custom Notifications<\/a> and Email Templates and Alerts<\/a>.<\/p>\n\n\n\n

                    \n
                  1. What is an email alert?<\/li>\n\n
                  2. What can send an email alert?<\/li>\n\n
                  3. Define a custom notification.<\/li>\n\n
                  4. Where do users see custom notifications?<\/li>\n\n
                  5. How do you send a custom notification from a flow?<\/li>\n\n
                  6. What is the daily limit on email alerts?<\/li>\n\n
                  7. How do you send an email to a contact from a flow?<\/li>\n\n
                  8. What is a Send Email action?<\/li>\n\n
                  9. How do you post to Chatter or Slack from a flow?<\/li>\n\n
                  10. What is an email template merge field?<\/li>\n\n
                  11. Can a flow send an email with an attachment?<\/li>\n\n
                  12. What is an organization-wide email address?<\/li>\n\n
                  13. How do you stop duplicate notifications?<\/li>\n\n
                  14. Scenario: sales wants a phone alert, not an email, when a big deal closes. What do you build?<\/li>\n\n
                  15. Scenario: emails from a flow stop arriving. What do you check?<\/li>\n<\/ol>\n\n\n\n

                    Advanced Admin Interview Questions FAQ<\/h2>\n\n\n\n

                    Do I still need to know Workflow Rules?<\/h3>\n\n\n\n

                    Know why they were retired and how to move them to Flow. Interviewers still ask that.<\/p>\n\n\n\n

                    How deep do Flow questions go?<\/h3>\n\n\n\n

                    Freshers get types and elements. Experienced candidates get limits, errors and order of execution, so prepare those well.<\/p>\n\n\n\n

                    Official Resources<\/h2>\n\n\n\n